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Time Tracking posts:

Upcoming Webinar: How Harvest Can Help You During Tax Season

As we head into the new year, we recognize that tax season can be very difficult for businesses large and small. Face this tax season confidently by attending a live webinar and Q&A on how to use integrated finance apps that you can find on the Google Apps Marketplace. We’ll be hosting the webinar with Google and leading online financial apps Shoeboxed and Outright.

Harvest, along with Shoeboxed and Outright, will show you how Google Marketplace apps can help you organize your financial documents, streamline invoicing, and aggregate your accounting information. We’ll demonstrate how easy it is to seamlessly manage your accounts payables and receivables through Harvest, and how our contextual gadget in Gmail streamlines invoicing activities.

Please join us on Wednesday, January 26, 2011, 11:00 a.m. PST / 2:00 p.m. EST:
Register now!

Harvest Integration with activeCollab

Update: The Harvest integration with activeCollab is no longer available.

activeCollab is a popular project management & collaboration tool that you can set up on your own server or local network. Thanks to developer (and Harvest customer) Andreas Schempp, activeCollab users can now install a module which allows for time that is tracked in activeCollab to easily be submitted to Harvest.

Like Basecamp, time tracked with activeCollab is toward specific to-dos — making it difficult to run reports and generate an invoice with the time you’ve tracked. This module helps you convert those specific to-dos into higher level tasks in Harvest (where generating invoices and reports is a breeze). Here’s a quick demo video that shows how the Harvest & activeCollab integration works:

If you’re an activeCollab user, ask your administrator to install the module today (Available from activeCollab’s download area). Thanks, Andreas!

Track Time, Log Expenses and Submit Receipts from your iPhone

Our iPhone app has been updated! Get the newest version →

Harvest Time Tracking Expense Tracking iPhone App

Today, we’re excited to announce the arrival of our official Harvest iPhone app to the iTunes App Store.

upload-expense-receipts-iphone

Harvest for your iPhone allows you to track time and expenses on-the-go, with or without a network connection. Start and stop the task timers or enter durations with notes while you’re on the road.

Need to submit receipts with your expenses? With Harvest for your iPhone, you can snap photos of your receipts and attach them to your expense entries in Harvest. It’s a great way to stay organized.

Hat tip to CrazedCoders (the creators of the Co-op iPhone companion, iCo-op) for helping us launch this app. Enjoy and let us know what you think!

Change Date on Timesheet

We just released another small, but useful feature on your timesheet. On the Day View, after you click on “Edit” for a time entry, you’ll see a link “Change Date” on the lower right corner:

Click on it and you’ll see a date field for you to move the entry to another date.

Hope you find this new feature useful, and let us know if you have any questions for feedback.

New Feature: Record Start/End Time on Timesheets

Today we’re launching one of the most requested features for Harvest: the ability to record start and end time on timesheets.

Right now, when you record time in Harvest, you can only put in the duration of a task (such as “1 hour“). With this new feature, instead of typing in the duration, you can put in the start and end time of the task, such as “9am-12pm“. Harvest will then calculate the duration for you and record the start/end times, which are then shown on the timesheets, time reports, and invoices. Here’s a quick demo video of how it works:

To get this started, just go to Manage > Account Settings, click on the Edit Preferences button and turn the feature on under Timesheet timestamps. Once the timestamp feature is enabled, go back to the timesheet’s day view. In place of the duration field, you’ll now notice two new fields for start and end time. Here are some tips on how to use the new fields:

  • To start the timer: leave the fields blank, or type in the start time and leave the end time blank.
  • You can type in your time in the following format: 3, 3.15, or 3,15. Type in “a” or “p” for AM/PM. Or leave it blank and let Harvest figure it out.
  • Type in “.” (period) for the time now.
  • You can also set a preference for time format (12 hour vs 24 hour) on the Edit Preferences page under Account Settings.

Here are some limitations with the new feature that you should know:

  • Once you turn on the new feature, it will apply to the entire account. So everyone on your Harvest account will see the new start/end time fields.
  • Unfortunately, you will not be able to put in start/end time via any 3rd party tools (such as the Harvest Widget or iPhone app). You can still use those tools – and if you start a timer on your iPhone, Harvest will still record the start and end times. But if you add a duration on a widget or iPhone, there won’t be any timestamps saved.
  • The Week View will not be editable once you turn on timestamps.

We’re really excited about this new feature for Harvest Timesheets, and we hope you find it useful! Kudos to Barry for making this long-awaited feature live.

Thank you all for your feedback and support. Please let us know if you have any questions or feedback!

New Feature: Duplicate Timesheet

We just recently released a small, but useful new feature in Harvest: you can now copy over all rows from previous timesheet. Many of our customers work on similar tasks each day, and it’s a hassle to have to choose the same tasks and type in the same notes day in and day out. This new feature should make that process simpler.

On a new and fresh timesheet (the Day view), you will see a line that says, “Copy over all entries from a previous timesheet”. Click on the link, choose whether or not you want to copy over timesheet notes as well, and voila – a timesheet with all the rows from your most recent timesheet.

duplicate_timesheet

With a copied timesheet, you can quickly start timer and jump from task to task. On your next day, Harvest will remember what you chose and start the day with those same rows.

Any time you’d like to activate this – on a new day’s fresh timesheet, you’ll see a message on top that will let you clear all rows. Click on the link to clear all copied over rows, and Harvest will not duplicate timesheet again.

Hope you find this new feature useful, and please let us know if you have any questions or comments!

New Harvest Timesheet Interface

Last week we pushed through a major interface overhaul for our timesheet section. We’ve spent a lot of time thinking, designing, and tweaking the experience, flow, and interface elements on the timesheet – and we’re really excited about the latest improvements. Here’s a summary of what we have done, and why.

Overall Structure and New Skin

The new timesheet might look completely different from the old one, but we have maintained the overall architecture from the previous design. We experimented with different layouts that could have improved the experience and speed of the timesheet, but in the end, we decided to not introduce such a radical change for our current users.

timesheets_comparisonT

The biggest change you’ll notice is the new silver, metallic skin. The old look was yellow and boxy – and completely out of date (it is three years old, after all). We wanted to sport a fresher, lighter look. We stripped out unnecessary lines and headers, rounded the corners, and increased the overall font size, so that you don’t need to squint your eyes to read the 11pt text. The add entry box is now part of the timesheet, so adding and editing entries shares the same look-and-feel.

Continue reading…

New Features: Keep Track of Project Budget by Costs, Project Hourly Rate

Many of our customers depend on the Harvest Project Status reports to keep track of project progress, making sure that hours and costs are within budget. Today we’re excited to announce an improvement that will make the Project Status report even more useful: track project budget by project total costs.

budget-project-costs-1

To use this new feature, go to Manage > Projects, click on any of your billable projects. Under the Budget section, choose the option, Total project costs, and you will see a field for you to put in the estimated project costs. You’ll also notice a checkbox below for you to include project expenses or not – depending on your selection, Harvest will (or will not) include the expenses your team have accrued for the project as part of the total project costs. Make sure that you choose a billable option and put in an hourly rate. Harvest will then show you, visually, on the Project Status report, how your project is doing compared to the estimated costs.

Another small improvement to the project settings page: you can now put in a single project hourly rate. And of course, Harvest will take that hourly rate and calculate the costs on project reports, and will automatically fill in all the info on your invoices.

We hope you find these new improvements useful, and thank you for supporting Harvest! Please let us know if you have any questions, feedback or suggestions.

How Kiva.org Tracks Time To Inform Budget and Staff Decisions

We are always happy to hear about how Harvest’s time tracking capabilities deliver value to those in the non-profit sector.   Recently, Naomi Baer, a director at the fast-growing microlender Kiva.org, shared her experiences on how Harvest has helped her team monitor efficiency and provide data for making better decisions in a non-profit environment:

kiva-logo

Kiva.org has been using Harvest for over a year in its Microloan Review & Translation Program, and it’s not only an incredibly useful tool, but it has actually made us enjoy keeping track of our time! The Harvest time tracking widget is friendly and simple to use, and the website provides a nice array of options for managing its data while being very intuitive to learn.

As a small team in a rapidly growing organization, our program staff has found it invaluable to know where our time is going and how much efficiency we gain as we introduce new processes into our work. Recording time on specific projects via Harvest has helped us make decisions about budget, intern recruitment, and staff allocation.

It’s also great to have a central place to share information about our projects from week to week. Our team reviews our priorities weekly, using data from Harvest, and it’s the foundation for our communication about what we’re working on and how we can make the best use of our time as group.

My program staff found Harvest online and love it so much that they insisted that I sign up. As the team manager, I love the conversations Harvest enables and the visibility it gives us into each other’s working patterns.

Harvest has been such a success at Kiva that the Kiva Fellows Program will soon be using it to manage a team of over 100 Kiva Fellows each year. This group volunteers to work with Kiva’s Field Partners in over 40 countries throughout the developing world, and it’s a big challenge to keep in touch with what each of them is working on day-to-day. Through Harvest, we’re excited to have a simple tool to help all the Kiva Fellows keep program staff updated, and a tool that allows us to keep the fellows’ work aligned with Kiva’s evolving goals.

Naomi Baer, Kiva Microloan Review & Translation Director

Interested in making micro-loans to entrepreneurs in need from around the world? We encourage you to learn more about Kiva.org and see how they’re living up to their mantra, “loans that change lives.”